Compare 20 meeting transcription tools on capabilities, pricing, and privacy. Start with Dictaria for requested live coaching, Fathom for a generous recording offer, Granola for enhanced personal notes, or Avoma for sales workflows. Also check the assistant in your existing work suite. The right choice depends on your meeting volume, the help you need, and the data you are comfortable storing.
Start with the meeting you want to have.
For individuals with a full calendar, our recommendation is to try Dictaria when you want help while the conversation is still happening. Meeting Coach lets you request advice, unpack an unfamiliar point, or work through the latest question using the transcript and reference documents you select.
Other tools have good reasons to be on your shortlist. Fathom has a generous free recording offer. Granola centers the personal note-taking experience. Avoma connects conversations to sales work. And the assistant already included in your work suite may be enough. The tables below explain those differences without pretending every feature is available on every plan.
This guide covers 20 meeting tools and assistants, including Wispr Flow’s meeting Notetaker. It is a broad shortlist, not a directory of every transcription service, dictation app, or enterprise sales platform.
Dictaria: a better next question, while it still matters.
Imagine a client asks whether a proposed delivery date is realistic. You have a project brief open, but the conversation has already moved on. With Dictaria, you can select that brief as context and ask Coach to explain the latest question or suggest what to clarify before agreeing.
That is the use case we are building for: a personal meeting companion that helps you participate. Coach’s explicit actions keep the request focused. Saved meetings and Workspace Chat help you revisit the discussion later; MCP lets compatible AI clients work with your permitted meeting knowledge.
Coach is not exclusive as a category. Otter and Zoom offer live questions, Read AI provides speaker coaching, and other products offer meeting chat or in-call assistance. Dictaria’s particular combination is deliberate Coach actions, selected reference context, and a choice of local or cloud transcription.
Try Pro free during the public beta. The planned launch price is $20/month or $200/year. Coach belongs to Pro; the planned $12/month Plus plan does not include it. Check the current plans for beta availability and allowances.
The trade-off is worth understanding: Coach requires an account and cloud AI processing, even when speech recognition is local. Guest local transcription is temporary and has no Coach. Dictaria also does not provide a cloud audio/video playback archive. See how Coach works or follow the complete data flow.
Capabilities: what happens beyond the transcript?
Capture, live assistance, and follow-through are separate jobs. These are product-level capabilities; use the pricing table to check the plan and limits. We have not run a controlled transcription-accuracy benchmark, so there are no invented accuracy scores or universal rankings here.
| Tool | Capture & notes | Assistance & follow-through |
|---|---|---|
| Dictaria Our product | Local or cloud transcription, a live transcript, and saved meetings in an account. Guest local sessions are temporary. | Coach actions for advice, explanations, the latest question, or your own question, with selected reference documents. Workspace Chat and MCP extend recall.Dictaria product & plans |
| Granola | Bot-free capture combines the conversation with your typed notes, then produces an enhanced meeting record. | Chat with meeting knowledge; Business adds shared folders, integrations, API access, and MCP. A strong fit for a personal note-taking habit.Granola product & plans · Feature guide · Granola alternatives |
| Otter | Live transcripts, speaker labels, imports, summaries, and shared meeting records. | AI Chat works during a live meeting. Meeting search and collaboration suit people who want a transcript they can actively question.Otter product & plans · Feature guide · Otter alternatives |
| Wispr Flow | Flow handles voice typing; its Notetaker adds meeting capture and notes on Mac. Dictation availability does not imply Notetaker support on every device. | Meeting questions, context across meetings, and MCP alongside dictation. Useful if you want one subscription for speaking into apps and capturing meetings.Wispr Flow product & plans · Feature guide · Wispr Flow alternatives |
| Fireflies | Meeting transcription and summaries through multiple capture options, with a cloud meeting library. | AskFred, real-time assistance, CRM connections, and automation. Particularly useful when notes need to enter existing work systems.Fireflies product & plans · Feature guide · Fireflies alternatives |
| Fathom | Unlimited recordings and transcription, summaries, and clips. It also documents bot-free capture in a Mac beta. | Live summaries and account-wide Ask Fathom questions, plus integrations. An attractive starting point for people who want a generous recording library.Fathom product & plans · Feature guide · Fathom alternatives |
| tl;dv | Recorded meetings, transcripts, notes, and clips built for revisiting conversations. | Cross-meeting insights and recurring reports; higher tiers add sales coaching and deeper CRM workflows. Useful for patterns across calls.tl;dv product & plans · Feature guide · tl;dv alternatives |
| Read AI | Meeting transcripts, summaries, reports, and search, with desktop and mobile apps. | Speaker coaching, engagement metrics, and search across connected work information. Its coaching emphasis is meeting behavior and performance feedback.Read AI product & plans · Feature guide · Read AI alternatives |
| Fellow | Transcripts, recordings, shared agendas, and collaborative meeting notes. | Ask Fellow, assigned action items, meeting preparation, and project/CRM integrations. Particularly relevant if you also want a structured meeting routine.Fellow product & plans · Feature guide · Fellow alternatives |
| Notta | Multilingual transcription, imports, and transcript translation. Desktop Privacy Mode also provides local recording and transcription. | AI summaries and Notta Brain outputs turn meetings into follow-up material. Verify language pairs and translation allowances for your actual workflow.Notta product & plans · Feature guide · Notta alternatives |
| Sembly | Meeting capture, transcripts, structured summaries, and automatic task detection. | Meeting AI and agents create project/client deliverables. Higher plans expand knowledge across meetings, automation, and workspace collaboration.Sembly product & plans · Feature guide · Sembly alternatives |
| MeetGeek | Meeting records through bot, browser, desktop, or mobile workflows, with transcripts and summaries. | AI Chat, meeting analytics, agents, and automated follow-up. Its current feature list also includes in-call Copilot assistance.MeetGeek product & plans · Feature guide · MeetGeek alternatives |
| Avoma | Meeting recording, live transcription, notes, and scheduling connected to a CRM workflow. | Ask Avoma, follow-up emails, and CRM updates. Conversation intelligence and coaching are separate purchasing decisions from the entry meeting assistant.Avoma product & plans · Feature guide · Avoma alternatives |
| Zoom AI Companion | Meeting summaries and cloud recordings within Zoom Workplace, subject to host and administrator settings. | In-meeting questions let you catch up or clarify discussion. A sensible first check when you already pay for an eligible Zoom plan.Zoom AI Companion product & plans · Feature guide · Zoom AI Companion alternatives |
| Microsoft Teams Copilot | Teams transcripts and meeting recaps within the Microsoft 365 environment. | Copilot answers meeting questions and uses permitted work context. Best evaluated with the tenant’s transcription and access policies in place.Microsoft Teams Copilot product & plans · Feature guide · Microsoft Teams Copilot alternatives |
| Google Meet with Gemini | Gemini meeting notes in Google Meet, delivered through Docs and Calendar on eligible Workspace plans. | Convenient notes and follow-up inside the Google workspace. Start here if Meet and Docs already cover your working day.Google Meet with Gemini product & plans · Feature guide · Google Meet with Gemini alternatives |
| Tactiq | Browser-based live transcripts without recording meeting audio. Useful when readable text matters more than a playback library. | AI summaries, custom prompts, and workflows built from the transcript. Browser support and AI-credit limits are the key checks.Tactiq product & plans · Feature guide · Tactiq alternatives |
| Krisp | Noise cancellation plus meeting transcription, recordings, and notes. Audio cleanup and meeting AI solve different problems. | A practical candidate when noisy surroundings are hurting calls as much as missing notes. Review its meeting assistant separately from accent or call-center products.Krisp product & plans · Feature guide · Krisp alternatives |
| Jamie | Bot-free notes for online and in-person meetings, with a personal meeting library. | Questions across previous meetings and reusable meeting context. A useful candidate for personal notes without a joining bot.Jamie product & plans · Feature guide · Jamie alternatives |
| Supernormal | Bot-free desktop meeting capture, notes, and projects. | Agents turn meeting/project context into documents, presentations, and other deliverables. MCP connects it to other tools.Supernormal product & plans · Feature guide · Supernormal alternatives |
Pricing: compare the bill you would actually pay.
Amounts are USD per user per month unless marked otherwise. Annual equivalents require an annual commitment; they are not month-to-month prices. Jamie is shown in EUR. Taxes, temporary discounts, and negotiated enterprise contracts are excluded.
We choose an individual paid plan where available, or identify the entry business plan. These are not equivalent feature bundles. AI credits, import limits, storage, recorder seats, and required suite subscriptions can matter more than the headline price. A quote we could not confirm is labeled rather than estimated.
| Tool | Paid plan & billing | Free access & limits that matter |
|---|---|---|
| Dictaria Our product | Pro — planned launch price
| Currently free Pro access during public beta. Planned Pro: 100 cloud hours/month, 8-hour meetings, and unlimited interactive AI requests under fair use. $200/year.Dictaria pricing source |
| Granola | Business
| Basic is free with limited history. Business adds unlimited meeting history. Billing is per workspace seat; annual billing is not currently offered.Granola pricing source · Billing details |
| Otter | Pro
| Free: 300 minutes/month and 3 lifetime imports. Pro: 1,200 in-app minutes/month, 90-minute meetings, and 10 imports/month. Regional promotions excluded.Otter pricing source |
| Wispr Flow | Pro
| Free dictation and Notetaker have usage limits. Pro includes unlimited dictation, higher meeting limits, and extended meeting retention; it does not promise unlimited meeting capture.Wispr Flow pricing source |
| Fireflies | Pro
| Free has limited AI summaries and 400 minutes of team storage. Pro includes unlimited transcription/summaries, 8,000 storage minutes per seat, and 20 AI credits; advanced AI usage is separately metered.Fireflies pricing source |
| Fathom | Individual Premium
| Free includes unlimited recordings and instant summaries, with limits on advanced features. Team prices can be lower per seat but require at least two users.Fathom pricing source |
| tl;dv | Pro
| Free includes unlimited recording/transcription but limits AI notes and queries, with up to three months of recording retention. Business is $39 monthly or $29/month annually for broader intelligence features.tl;dv pricing source |
| Read AI | Pro
| Free: 5 meeting transcripts/month, search, and personalized meeting coach. Pro adds unlimited meeting reports and premium integrations; recording playback is a separate plan consideration.Read AI pricing source |
| Fellow | Solo
| Free has 5 lifetime AI notes/recordings. Solo includes unlimited AI notes and recordings. Team starts at $11 monthly or $7/month annually, but has 10 AI notes/user/month.Fellow pricing source |
| Notta | Pro
| Free: 120 transcription minutes/month in the listed US offer. Pro: 1,800 minutes/month and 100 uploads. Translation and advanced AI allowances can introduce additional limits or charges.Notta pricing source |
| Sembly | Basic
| Free trial. Basic includes unlimited meetings, one workspace user, up to 5 hours of media uploads, and up to one year of meeting history. Agent work and advanced features have plan limits.Sembly pricing source |
| MeetGeek | Pro — advertised from $9.99/month
| The public page shows $9.99/user/month; confirm the selected billing term at checkout. Free: 3 hours/month. Pro: 20 hours/month; additional hours are $0.50 each.MeetGeek pricing source |
| Avoma | Startup — recorder seat
| 14-day trial; viewers are free. Conversation Intelligence is an add-on at $35 monthly or $29/month annually per applicable seat. Compare the total stack, not just recording seats.Avoma pricing source |
| Zoom AI Companion | Workplace Pro
| The linked Pro page shows $15.99 billed monthly and includes AI Companion. Annual pricing is dynamically quoted. Basic meetings are free, but do not assume the same AI entitlement.Zoom AI Companion pricing source |
| Microsoft Teams Copilot | Microsoft 365 Copilot Business add-on
| Requires a qualifying Microsoft 365 subscription, charged separately. Regular Copilot Business pricing shown; promotional discounts excluded. Free Copilot Chat is not the same meeting entitlement.Microsoft Teams Copilot pricing source |
| Google Meet with Gemini | Workspace Business Standard
| 14-day Workspace trial. Price includes the wider Workspace suite. Annual commitment can be billed monthly; canceling early does not erase that commitment. Personal free Meet is a different offer.Google Meet with Gemini pricing source |
| Tactiq | Pro
| Free: 10 transcripts and 5 AI credits/month. Pro: unlimited transcripts and 10 AI credits/month. Team adds unlimited AI credits at $20 monthly or $16.67/month annually.Tactiq pricing source |
| Krisp | Core
| 7-day trial. Advanced is $30 monthly or $15/month annually. Check meeting limits and feature access for the selected personal or team plan.Krisp pricing source |
| Jamie | Plus
| Prices are EUR. Free: 10 meetings/month, 30-minute maximum. Plus: 20 meetings/month, 2-hour maximum. Pro offers unlimited meetings at €47 monthly or €39/month annually.Jamie pricing source |
| Supernormal | Team — shared credits
| Free: 15 credits/month, with a 5-credit daily limit. Team has unlimited seats sharing the purchased credits. Business starts at $40/month per 50 credits for added controls.Supernormal pricing source |
Put meeting volume beside the price. Twenty one-hour meetings need 1,200 transcription minutes before imports or overages. Then count how often you will ask AI a question. A generous recording allowance can still come with a small AI budget.
For Dictaria’s planned launch, a Free account includes 12 cloud hours and 30 AI requests/month; Plus includes 30 hours and 250 requests. Pro includes 100 hours and Coach, with unlimited interactive AI requests under fair use. During the public beta, accounts receive Pro access free. See Dictaria’s full plan limits.
Privacy: follow the audio, the text, and the settings.
Bot-free does not mean local. Audio can be captured on your laptop and still sent to a cloud service. No training does not mean no storage. A provider can exclude model training while retaining your recordings, notes, or AI prompts.
The comparison separates processing from training and retention. It reports each provider’s published position, not an independent security audit. Organization contracts, account settings, integrations, and the chosen mode can change the data path. Inform participants and follow the recording requirements that apply to your meeting.
| Tool | Audio, text & processing | Training, retention & control |
|---|---|---|
| Dictaria Our product | Guest local audio and text stay on-device. Signed-in local transcripts are saved to the account. Cloud transcription and Coach send relevant content to providers. | No general-purpose model training. Provider retention can reach 30 days for transcription and 55 days for text AI. Saved content defaults to one year, with shorter or manual retention options.Dictaria privacy source |
| Granola | Meeting audio is not stored; mobile can cache it temporarily for transcription. Notes and transcripts are stored on US-hosted infrastructure. | Granola can use anonymized data to improve its own models unless you opt out. Enterprise is opted out by default. Third-party AI providers cannot train on the data.Granola privacy source |
| Otter | Cloud service collects recordings, transcripts, and related meeting content. Sharing and account arrangements determine who can access them. | Its privacy policy describes training proprietary AI on de-identified audio and transcripts. Enterprise processing can be governed by customer agreements. Review the terms for your account before uploading sensitive meetings.Otter privacy source |
| Wispr Flow | Transcription uses the cloud. Notetaker transcript retention is configurable; its default is never delete. Dictation and Notetaker have different storage rules. | Model improvement is controlled in Data and Privacy. Third-party providers cannot train on content. Some Notetaker features, including briefs, do not qualify for third-party zero retention.Wispr Flow privacy source · Additional detail |
| Fireflies | Meeting records live in Fireflies. Its zero-retention agreements apply to processing vendors, not to your saved Fireflies library. | No internal or external AI training on meeting content. Sharing permissions and admin retention controls govern saved records; some governance features require Enterprise.Fireflies privacy source |
| Fathom | Cloud meeting content can include audio, video, transcripts, and speaker information. Team administrators can govern access and deletion. | Depending on settings, de-identified content may train Fathom’s own models; users can opt out. Third-party AI training is not authorized. Account deletion is subject to its policy and retention exceptions.Fathom privacy source |
| tl;dv | Cloud recordings and transcripts. Its security documentation identifies European data centers; processor arrangements still matter for generative AI. | States that customer data is not used to train AI. Review workspace sharing and the plan’s recording retention before treating the library as a permanent archive.tl;dv privacy source |
| Read AI | Cloud meeting reports and connected content. Report permissions determine sharing; account deletion also removes account personalization. | Meeting content is not used to train Read’s models without explicit opt-in. Its optional improvement program and account personalization have separate purposes; review both settings.Read AI privacy source |
| Fellow | Cloud meeting records, with workspace permissions and controls for recording and sharing. Check the exact plan’s administrative features. | Fellow states that meeting data is never used to train AI models. Deletion and organization governance remain separate from that no-training commitment.Fellow privacy source |
| Notta | Cloud mode stores meeting content online. Desktop Privacy Mode keeps recordings and transcripts in a local folder, with cloud summaries and sync paused or limited. | Privacy Mode content is not sent to cloud recognition or used for AI training. That promise is mode-specific; check cloud-processing terms separately. Local files follow your own device backup and deletion settings.Notta privacy source · Additional detail |
| Sembly | Cloud meeting records can be deleted individually or through account deletion. The privacy policy also describes automatic deletion rules and backup retention. | The policy allows anonymized internal use and gives a workspace model-training opt-out. Its help center says Enterprise accounts are excluded from training. Verify the workspace setting rather than assuming an all-plan exclusion.Sembly privacy source · Additional detail |
| MeetGeek | EU/US storage options. Pro lists one-year transcript and six-month audio storage; Free lists three months and one month respectively. | Its pricing page promises no training of external models. Enterprise adds custom/zero retention and on-premise storage options. Confirm the scope of any internal model use with the vendor.MeetGeek privacy source · Additional detail |
| Avoma | Encrypted cloud recordings and meeting content, with workspace and CRM access to consider. Custom retention is listed on Enterprise. | Avoma states that customer data is not used to train its models. Review connected CRM permissions and organizational retention alongside that commitment.Avoma privacy source · Additional detail |
| Zoom AI Companion | Cloud AI processing; summaries and recordings can be saved to Zoom. Hosts and administrators control feature access, sharing, storage, and deletion. | Customer communications are not used to train Zoom or third-party AI models. Vendor processing retention and your own saved meeting library are different policies.Zoom AI Companion privacy source |
| Microsoft Teams Copilot | Processes organizational content within Microsoft 365’s service boundary. Copilot interaction history is stored; existing user permissions determine accessible work content. | Prompts, responses, and work data are not used to train foundation LLMs. Administrators can apply Microsoft Purview retention to interaction data; tenant policy may outlast individual deletion.Microsoft Teams Copilot privacy source |
| Google Meet with Gemini | Cloud meeting notes become Workspace documents. Their sharing permissions and the organization’s document-retention policies matter after the meeting ends. | Workspace data is not used to train or improve underlying generative models outside Workspace without permission. This is the qualifying Workspace policy, not a blanket claim about consumer Gemini accounts.Google Meet with Gemini privacy source |
| Tactiq | Tactiq does not record meeting audio, but transcript-based AI uses a cloud service. Text-only capture is not an on-device AI guarantee. | Azure OpenAI does not train on submitted data. Tactiq says its agreement disables provider content logging, including abuse monitoring. Saved transcripts and generated data can be deleted separately.Tactiq privacy source |
| Krisp | Noise cancellation runs locally. Meeting transcription can be local or cloud depending on language/settings; recordings and meeting notes can be stored in Krisp’s cloud. | Its policy limits stored meeting content to providing the service. Recordings/notes are retained until instructed to delete, subject to policy exceptions. Do not apply the noise-cancellation privacy promise to every meeting feature.Krisp privacy source · Additional detail |
| Jamie | Audio is deleted after transcription. Jamie states that data is stored and processed in the EU; the resulting notes remain a cloud record. | Jamie states that neither it nor its providers train on customer data. Audio deletion does not mean automatic deletion of the resulting notes.Jamie privacy source |
| Supernormal | Desktop capture sends meeting content to the cloud. Notes are private until shared; users can export or delete their data. | Paid plans exclude data from training Supernormal’s or anyone else’s AI models. The quoted commitment is paid-plan specific; verify the Free plan’s terms. Business adds retention and administrative controls.Supernormal privacy source |
Dictaria’s clearest privacy distinction is the temporary guest local session: no account, no saved meeting, and no meeting content sent for cloud AI. Signed-in local mode saves text to your account; enabling Coach sends selected context to cloud AI. That is a meaningful choice, not a claim that every Dictaria feature runs offline. Notta and Krisp also document local processing options with their own constraints.
Choose with one realistic meeting.
Shortlist two tools for the job you actually have:
- Help participating: start with Dictaria’s Coach, then compare the live question or coaching workflow in Otter, Read AI, or your existing suite.
- A recording you can replay: examine Fathom, Fireflies, or tl;dv. Dictaria is focused on text and assistance rather than a recording archive.
- A personal notes habit: compare Granola and Jamie with Dictaria’s meeting and reference workflow.
- CRM updates and team reports: compare Avoma, Fireflies, and MeetGeek, including the required add-ons and permissions.
- Fewer subscriptions: check Zoom AI Companion, Microsoft 365 Copilot, or Google Workspace’s Gemini entitlement before paying for another tool.
Use a meeting with your usual accents, terminology, interruptions, and audio setup. Check names and numbers in the transcript. Ask a question during the conversation, then ask what was decided a day later. Finally, inspect who can see the result and delete a test record. Those observations tell you more than a row of checkmarks.
If the moment you want to improve is before the meeting ends, start with Dictaria. Explore the fictional demo to understand the workflow, then use an account to try live Coach on a real meeting. The demo’s example answers are prepared; it does not run live AI.
Sources and how we made this comparison
Written by Dictaria. Product, pricing, and privacy claims were checked against the linked official pages and Dictaria’s current implementation on . Links sit beside the rows they support. Recommendations are our editorial judgment, not independent test results or endorsements by the providers.
Fellow’s Solo price was checked using its Individuals pricing selector. MeetGeek’s public page displayed a starting price but did not expose a reliable change between billing terms in our check, so its commitment needs confirmation. Zoom’s linked page showed a monthly amount but did not expose an annual amount. Supernormal uses shared credits rather than its older per-seat pricing. Verify the final offer before subscribing.
This article distinguishes vendor model training from third-party training, and stored meeting libraries from processing logs. Where a policy is mode-specific or plan-specific, the comparison preserves that boundary. A provider’s omission of a detail is not evidence that the feature or protection does not exist.